Narrator: Employers must complete Form I-9to verify the identity and employment authorization of new employees,both U.S. citizens and non-citizens.Employees complete Section 1and employers complete Sections 2 and 3.This video shows how employers fill out Section 3when using a computer to complete a Form I-9obtained from the USCIS website.First, employers must ensurethat employees have access to the form,instructions, and Lists of Acceptable Documents.Employers must either premployees with printed copiesor ensure employees have access to them online.Anyone can access the instructionsfrom the Form I-9 web page.When connected to the Internet,you can access these instructionsdirectly from the Form I-9by clicking the instructions button at the top of each page.Even without Internet access,employers and employees using a computercan move the cursor over fieldsor click on the question marks to see instructions.Let's see how employersor their authorized representativesmust complete Section 3.When an employee's employment authorizationor certain documentation expires,employers must reverify that the employeeis still authorized to work using Section 3.Employers can also complete this sectionwhen rehiring previous employees.When the employer enters the employee's name at the top of Section 3,the Employee Name fields in Section 2are automatically completed.If the employee's name changed since the last verificationor re-verification,the employer should enter the employee's new name in Block A.If the employee's name has not changed,enter "N/A" in all three spaces.If the employee was rehired within three yearsof original completion of Form I-9,the employer should enter the date of rehire in Block B.If not, enter "N/A."If the employee's employment authorization has expired,the employee must present new documentation.The employer must review the documentationand determine whether it is acceptable for Form I-9.If acceptable, the employer must enterthe document information in Block C.Once the employer or authorized representativecompletes all the fields and presses "Click to finish,"fields completed incorrectly turn redand are highlighted with a bold box.The form also provides pop-up messageswith...
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How to prepare Form I-9 2023 Printable
About Form I-9 2023 Printable
Employment Authorization Document (EAD), or Employment Authorization Document-2 (EAD-2), is a document that establishes the employee's legal status. While most undocumented immigrants with employment authorization remain in the under an EAD, many unauthorized immigrants have obtained temporary visas that allow them to temporarily be employed. EADS are issued by the Department of State and are available at any immigration office. You can also request an EAD from DHS by filing a I-94A application, which is available online at or by calling. If you need an EAD for any of your employees, request an EAD for each worker and submit them accordingly. Some employers will provide an EAD to all new hires and will accept any documentation of status provided by an employment verification agency if you have one. EADS are not automatically accepted, but it is usually the best option. Employers must verify the status of every person that applies for a job by submitting an EAD. There are a couple of requirements when completing an EAD. The first and most important is for the employer to obtain a letter from the Immigration and Citizenship Services (USCIS) stating that the employee is an authorized beneficiary. There are several reasons a person in the United States may need, or not need, to obtain an EAD. For example: The individual may have an expired visa that requires an EAD. The individual is employed by an employer, and the employer needs the individual to have a work visa issued upon arrival in the United States The individual may be a dependent of an immigrant eligible for permanent residence under the visa waiver program (VIP) The individual is the subject of a petition for an immigration benefit being filed with the US government. The EAD may be required to document that the individual was born in the United States or at least was present in the United States for at least nine months before they would have been eligible for an EAD. Some employers have the audacity to ask an employee if they have a medical condition or if their child is a citizen in the I-9 form in order to obtain an EAD. There really is no such thing as an I-9 form if you look closely.
What Is I-9 Form 2023 Printable
Form is used for verifying the identity of a new employee. By completing it, an applicant verifies that the documents he or she provided are authentic. Every hirer in the U.S. has to make sure that the I-9 or Employment Eligibility Verification form is completed properly by each individual they hire. The form has to be completed and signed by both sides, i.e. the employee and the employer. In some cases, employers can be substituted by their authorized representatives.
First, the applicant passes all the necessary identity confirmation papers, along with papers that establish employment authorization, to the hirer. After this, he or she checks whether the papers provided are authentic and fills out Pages 2 and 3 of the I-9.
It is important to note that federal law imposes penalties for any false data in connection with the completion of this form. It is also illegal to refuse to hire or continue to employ an individual because the some of the documents have a future expiration date.
Use the guidelines below to meet deadlines, avoid fines, and complete the I-9 2023 printable online in a few simple steps!
How do I fill out Form I-9 online?
The document consists of three sections:
- Employee information and attestation (filled out by an applicant)
- Employer or authorized representative review and verification (filled out by an employer)
- Reverification and rehires (filled out by an employer)
Employees must fill out Section 1 on the first business day of their employment. Section 2 must be completed by the hirer no later than three business days after the employee begins to work.
Employers must record in Section 2:
- Document title
- Issuing authority
- Document number
- Expiration date (if any)
- The date employment begins
Section 3 is filled out by the employer in case he or she rehires the employee within three years of the date of initial execution of the I-9.
Make sure all the necessary fields are completed. Be aware of grammar mistakes and typos. Look through the instructions and click the help button if you have trouble filling out your document. After you are finished, you can save it in PDF format to your hard drive.
Process your USCIS I-9 electronically and forget about submitting paper copies. Click the ‘Start Now’ button or the template preview on the right to start editing your printable document online. You can do it from any desktop or mobile device connected to the Internet. No additional software has to be downloaded and installed!
Online remedies help you to prepare your document management and raise the efficiency of your respective workflow. Stick to the short manual to finished Form I-9 2023 Printable, prevent glitches and furnish it inside a well timed fashion:
How to accomplish a Form I-9 2023 Printable on the internet:
- On the website using the type, simply click Commence Now and go on the editor.
- Use the clues to fill out the relevant fields.
- Include your own data and make contact with data.
- Make guaranteed which you enter accurate material and numbers in ideal fields.
- Carefully examine the subject matter belonging to the form in the process as grammar and spelling.
- Refer to aid segment for people with any concerns or address our Assist team.
- Put an digital signature on your Form I-9 2023 Printable along with the enable of Sign Device.
- Once the shape is accomplished, press Completed.
- Distribute the completely ready form by means of e-mail or fax, print it out or preserve in your equipment.
PDF editor lets you to make improvements on your Form I-9 2023 Printable from any online world related machine, customize it in line with your preferences, signal it electronically and distribute in different techniques.