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How to prepare Form I-9 2023 Printable

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About Form I-9 2023 Printable

Employment Authorization Document (EAD), or Employment Authorization Document-2 (EAD-2), is a document that establishes the employee's legal status. While most undocumented immigrants with employment authorization remain in the under an EAD, many unauthorized immigrants have obtained temporary visas that allow them to temporarily be employed. EADS are issued by the Department of State and are available at any immigration office. You can also request an EAD from DHS by filing a I-94A application, which is available online at or by calling. If you need an EAD for any of your employees, request an EAD for each worker and submit them accordingly. Some employers will provide an EAD to all new hires and will accept any documentation of status provided by an employment verification agency if you have one. EADS are not automatically accepted, but it is usually the best option. Employers must verify the status of every person that applies for a job by submitting an EAD. There are a couple of requirements when completing an EAD. The first and most important is for the employer to obtain a letter from the Immigration and Citizenship Services (USCIS) stating that the employee is an authorized beneficiary. There are several reasons a person in the United States may need, or not need, to obtain an EAD. For example: The individual may have an expired visa that requires an EAD. The individual is employed by an employer, and the employer needs the individual to have a work visa issued upon arrival in the United States The individual may be a dependent of an immigrant eligible for permanent residence under the visa waiver program (VIP) The individual is the subject of a petition for an immigration benefit being filed with the US government. The EAD may be required to document that the individual was born in the United States or at least was present in the United States for at least nine months before they would have been eligible for an EAD. Some employers have the audacity to ask an employee if they have a medical condition or if their child is a citizen in the I-9 form in order to obtain an EAD. There really is no such thing as an I-9 form if you look closely.

What Is I-9 Form 2023 Printable

Form is used for verifying the identity of a new employee. By completing it, an applicant verifies that the documents he or she provided are authentic. Every hirer in the U.S. has to make sure that the I-9 or Employment Eligibility Verification form is completed properly by each individual they hire. The form has to be completed and signed by both sides, i.e. the employee and the employer. In some cases, employers can be substituted by their authorized representatives.

First, the applicant passes all the necessary identity confirmation papers, along with papers that establish employment authorization, to the hirer. After this, he or she checks whether the papers provided are authentic and fills out Pages 2 and 3 of the I-9.

It is important to note that federal law imposes penalties for any false data in connection with the completion of this form. It is also illegal to refuse to hire or continue to employ an individual because the some of the documents have a future expiration date.

Use the guidelines below to meet deadlines, avoid fines, and complete the I-9 2023 printable online in a few simple steps!

How do I fill out Form I-9 online?

The document consists of three sections:

  1. Employee information and attestation (filled out by an applicant)
  2. Employer or authorized representative review and verification (filled out by an employer)
  3. Reverification and rehires (filled out by an employer)

Employees must fill out Section 1 on the first business day of their employment. Section 2 must be completed by the hirer no later than three business days after the employee begins to work.

Employers must record in Section 2:

  • Document title
  • Issuing authority
  • Document number
  • Expiration date (if any)
  • The date employment begins

Section 3 is filled out by the employer in case he or she rehires the employee within three years of the date of initial execution of the I-9.

Make sure all the necessary fields are completed. Be aware of grammar mistakes and typos. Look through the instructions and click the help button if you have trouble filling out your document. After you are finished, you can save it in PDF format to your hard drive.

Process your USCIS I-9 electronically and forget about submitting paper copies. Click the ‘Start Now’ button or the template preview on the right to start editing your printable document online. You can do it from any desktop or mobile device connected to the Internet. No additional software has to be downloaded and installed!

Online remedies help you to prepare your document management and raise the efficiency of your respective workflow. Stick to the short manual to finished Form I-9 2023 Printable, prevent glitches and furnish it inside a well timed fashion:

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Video instructions and help with filling out and completing Form I-9 2023 Printable

Instructions and Help about Form I-9 2023 Printable

Narrator: Employers must complete Form I-9to verify the identity and employment authorization of new employees,both U.S. citizens and non-citizens.Employees complete Section 1and employers complete Sections 2 and 3.This video shows how employers fill out Section 3when using a computer to complete a Form I-9obtained from the USCIS website.First, employers must ensurethat employees have access to the form,instructions, and Lists of Acceptable Documents.Employers must either premployees with printed copiesor ensure employees have access to them online.Anyone can access the instructionsfrom the Form I-9 web page.When connected to the Internet,you can access these instructionsdirectly from the Form I-9by clicking the instructions button at the top of each page.Even without Internet access,employers and employees using a computercan move the cursor over fieldsor click on the question marks to see instructions.Let's see how employersor their authorized representativesmust complete Section 3.When an employee's employment authorizationor certain documentation expires,employers must reverify that the employeeis still authorized to work using Section 3.Employers can also complete this sectionwhen rehiring previous employees.When the employer enters the employee's name at the top of Section 3,the Employee Name fields in Section 2are automatically completed.If the employee's name changed since the last verificationor re-verification,the employer should enter the employee's new name in Block A.If the employee's name has not changed,enter "N/A" in all three spaces.If the employee was rehired within three yearsof original completion of Form I-9,the employer should enter the date of rehire in Block B.If not, enter "N/A."If the employee's employment authorization has expired,the employee must present new documentation.The employer must review the documentationand determine whether it is acceptable for Form I-9.If acceptable, the employer must enterthe document information in Block C.Once the employer or authorized representativecompletes all the fields and presses "Click to finish,"fields completed incorrectly turn redand are highlighted with a bold box.The form also provides pop-up messageswith...

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FAQ - Form I-9 2023 Printable

What is the purpose of Form I-9 2018 Printable?
An immigration form that employers and employees commonly request every year. Whether it's for business or personal immigration, these common questions are also answered in detail. Download the free printable version The Printable PDF and PDF options are available now. You can view and print a large version for desktop or table-top use.
Who should complete Form I-9 2018 Printable?
Download the Form I-9 2018 printable. The Form I-9 2018 printable is the complete and accurate version of the original form and serves as the documentation for the issuance of I-9. If additional copies of the Form I-9 are required for any reasons, the electronic version will be considered the official record and will be used. The printable may be accessed by selecting the link titled “I-9 2018 Printable” on the left-hand menu. To print the form, you need Adobe Acrobat Reader. (Please do not print the Form I-9 without it.) You should have received an email to activate your account if you did not set one up. The form is a PDF download and can be opened in a number of digital editors. To find the one that works best for you, take a few minutes to check the Help section of the Adobe website, where you should see a link that says: “Acrobat Reader is needed to print this form. If you can not apply your Acrobat Reader, click here to download an open source reader.” What if my employer is not electronically requesting information from me? Your employer and your federal agency must electronically request and track the information you provide on your form. If you have any queries, please contact your employer by telephone or by writing: U.S. Citizenship and Immigration Services Public Affairs 8:00 am — 4:00 pm PT Mon-Fri. Phone: (toll-free) or TTY: TTY Relay Service: Fax: E-mail: USCIS.EmailQuestionsdhs.gov Additional information may also be found at: How to request the Form I-9 in my foreign language The Form I-9 (Alien Registration Card) must be requested in the language in which it is being submitted.
When do I need to complete Form I-9 2018 Printable?
We will notify you in writing when we receive your completed Form I-9. If you have a bank or credit card, it may take a few weeks for approval. I-9 Print Online I-9 Print By Phone If you plan to visit the U.S. for business and will require an i-9 form, you should call the US Embassy or Embassy office nearest your residence to ensure that your application is processed. If you require an I-9 form to visit a U.S. consulate abroad, we encourage you to request an I-9 form through our e-Services website rather than contacting the embassy. You can use the US Embassy e-Services portal to find I-9 forms and find out what you need to submit. If you are planning a nonimmigrant visa visit to the US, or would require an i-9 to visit the US to work, visit Form I-97, “Instructions to Provide Information about a Visa Applicant” (PDF) for information on how to submit the required information. For more information on I-9 processing The State Department's I-9 system is not intended for business or commercial activities. U.S. Citizens applying for a nonimmigrant visa from countries other than a NATO member: If you are a U.S. citizen applying for a nonimmigrant visa for a passport, you must apply for and receive approval for the visa application from the U.S. Embassy. If you are applying for this type of nonimmigrant visa for a nonimmigrant visa for non-members of the U.N. staff, your best solution is to apply directly with the U.N. In addition, the Form I-797 — Application for a Nonimmigrant Visa/Passport must also be submitted. Nonimmigrant International Visitors who are applying for a passport from an eligible country. If you are an international visitor needing to apply for a U.S. passport, you may need to apply for a nonimmigrant visa or apply for a U.S. passport from a NATO member country. If you are applying for a passport from a NATO member country, you must apply for a nonimmigrant visa directly from the Embassy of that country. In addition to requesting a passport from a NATO member country, you should ask your U.S. Embassy or Consulate in that country for the passport application instructions and procedures.
Can I create my own Form I-9 2018 Printable?
You can create a Form I-9 Printable for yourself or send a copy with you to your local US Customs and Border Protection (US CBP) office or submit Form I-9 online through Customs and Border Protection. You can see a current Form I-9 for your country on the About Forms and Publications page. I am submitting a Form I-9 in another country. Where do I print it onto my form? Once you have submitted your Form I-9, you will receive an acknowledgement email with a link for the Form I-9 Printable page. If you need to print Form I-9 from your web browser, you'll need to download the Form I-9 Printable to your computer and then print the PDF to your Form I-9. You can create a Form I-9 Printable for yourself or send a copy with you to your local US Customs and Border Protection (US CBP) office or submit Form I-9 online through Customs and Border Protection. Can I use an online printing service with a Form I-9? Yes, your Form I-9 or your PDF Form I-9 can be submitted through the Electronic System for Travel Authorization (ESTA) in the United States. You can check the website list for which service is available in your country of citizenship for availability of the service in your country. Can I use an electronic signature with any electronic data? Yes, Electronic Signatures in Global and National Commerce (E-Signatures) will be required for most e-passports you submit from your country of citizenship. To print your Form I-93 or I-94, you will need to use the electronic signature tool. I am working outside the United States and need to file a Form for an office in another country. How do I find the Form number? You can look up your Form from the database (PDF file) on the About Forms and Publications page. You can also contact the US Customs and Border Protection (CBP) office listed on your website with your country of citizenship and an email address to request your Form at CUSTOMSusdoj.gov. Can I submit my form online? No. Your form must be mailed to the US CBP office listed on your website.
What should I do with Form I-9 2018 Printable when it’s complete?
Fill out the new Form I-9, if you have any. Fill in all the required information about yourself. The information you provide will be used only for tax and benefit purposes. Write down the SSA Box Number, if applicable. Copy and copy and paste your name and SSA Box Number. Copy and paste your Social Security Number, if you have it. Write down your address and contact information. Click Next to begin the I-9 application online. The SSA will mail you a copy of Form I-9. Mail Form I-9 with your required supporting documentation to our address shown above as soon as possible. How do I complete Form I-9 online? Step 1: Logon to the SSA's My Account or the SSA's Form G-11. You can also send us a completed copy to the same address. Step 2: On either form, use the search box to help you find the application you need. Use the search tool also to look up a common issue or a question you might have. Click Next to begin the Form I-9 application online. Your application will begin automatically once you search for the application you want to complete and confirm that the appropriate option is selected. Who must complete Form I-9 online? You may be eligible for benefits if you have a disability or are a spouse or child of a retired worker. The rules differ depending on your income or family size. Your financial resources determine whether the SSA will authorize you to apply for benefits. What documentation do I need to upload if I need more help? If you have more than one job and one application for benefits, you may use the same form. Each application is reviewed separately. If you need more information about an application, print, sign and date the form. If the application is not completed, the form must be returned. Mail or fax it back. When should I send in my Form I-9 to get disability benefits? If you are eligible, the SSA will automatically approve your application if you provide all the required information about yourself. If you have already filed a claim and are currently waiting to hear the SSA's decision, use it as a guide to help your chances. If the SSA's decision is the same as the last one you received, you will receive a notice (for example, a letter) or an e-mail.
How do I get my Form I-9 2018 Printable?
Filing Your 2018 Form I-9 A. First, decide on the I-9 filing status, for either a sole proprietor or an C corporation. The sole proprietor/small business owner (SO/SO) filing status is only used for business owned by a single taxpayer. This is the case regardless of how many C corporations you keep in your business. In other words, if you own a C corporation and do not own more than ten C corporations, you cannot utilize the SO filing status. There are two other filing status, S corporation, and general partnership, that apply to single owners but are very different. B. Fill out Form 8949. This is an application for a Form I-9. Fill out Form I-9 (or a similar application) for that year, the number of persons in your business and their ages at the end of the year. Complete the form. Send your application to the I-9 Registration Unit, which will send you some forms to fill in. NOTE: If you own three or more C corporations, you cannot use this form to file the most recent year's individual income tax return for that year. To do that, you will have to use Form 1040X, Individual Income Tax Return for Current Tax Year. C. File the form with the IRS and attach forms (Form 1040-C, 1040-P, 1040-EZ and/or 1040NR, Nonresident Alien Income Tax Return), and pay any related tax liability. If no liability is required to be paid by you, your return may be automatically denied by the IRS if your personal income tax information is not correct. D. Wait to file the I-9 until after all of your returns have been filed. Don't wait too long after filing returns for tax liability purposes! The I-9 is needed for two tax years: 2018 and prior to 2018. E. You will then be given information regarding what forms to complete for each filing status. F. Print out the Form 8949 and attach to Form 1040-C. The Form 1040-C is mailed to you. Pay your tax liability and file Form 1040 for your tax year and subsequent tax years to avoid an adjustment (reversion). NOTE: If you own more than ten C corporations, you cannot file Form 1040X, Individual Income Tax Return for Current Tax Year.
What documents do I need to attach to my Form I-9 2018 Printable?
For all forms, the Office of Immigration, Refugees and Citizenship requires that you attach to each file “Application for I-96, Form I-9, or Form DS-4072,” with the name of the employee, the date of your application, and the date of birth of the employee. If you do not include the name of the employee on the document, the INS will assume that they are the employee. Also, if your documents are sent by mail, the INS will send additional copies of the documents to the employee (see below) in the event of a document not being received at the office. If you did not sign under protest, your signature must be witnessed by another person. If you are applying for any other document such as, but not limited to, a marriage certificate or green card, the document or document(s) must be sent by post to give adequate time for processing before they arrive at a regional processing station. For Form I-96 please complete this form: If you are applying for any other document such as, but not limited to, a marriage certificate or green card, the document(s) must be sent by post to give adequate time for processing before they arrive at a regional processing station. You may, upon request, have the application package returned to you at this office. If your application is not received within seven days of you submitting the form, your application will be cancelled and your I-94 W-2 will be issued. If you need to update your social security number or your address please visit or contact your nearest USCIS Office. What if my spouse's or common law partner's name is different on my application? To be able to apply for status under the I-94W in a marriage-based green card application, your name may need to be amended. If this is the case, you may not attach your spouse's or common law partner's name to your I-94W. For you, the application will fail to show your name on account of the name you have on file with USCIS. If your spouse's or common law partner's name is not corrected by the time your application is pending at a regional USCIS office, and you need to update his or her SSN, he or she may, at their option, submit the appropriate application form to be sent to the INS for correction.
What are the different types of Form I-9 2018 Printable?
If you apply for and receive Form I-9, you will be required to select one of the following forms: 1 — Permanent Resident Card: US immigration applicants will be required to fill this form if their status has changed from non-immigrant to permanent residency. 2 — Employment Authorization Document: A US citizen must obtain this form to work in the US or to obtain a license to work in the US. 3 — Passport: Applicants must obtain this form from their country of citizenship to prove their place of residence and to protect against travel without documentation. 4 — US Army, Navy, Air Force, Coast Guard ID: Applicants must get this document from their military branch to prove their active duty status, current status, and military service history. Applicants will be required to provide some details on the service history that will be listed in the military official record. Additionally, applicants will be able to choose from a list of US military branches as well as the US Armed Forces and National Guard. 5 — Nonimmigrant Visitor Card: Applicants will be required to obtain this form and an I-94 form to show proof of their visit from foreign country. 6 — Non-immigrant Business License: Applicants must show proof of their business license to obtain this form. 7 — Non-immigrant Worker's Permit: Applicants will be required to show evidence of their work status and legal status to obtain this and other required forms. If you are a veteran, it is important that you use the correct form, otherwise the application will not be reviewed effectively or processed quickly enough. If you do not have the required documents in your possession and cannot obtain them, you may apply for a temporary work authorization (Form I-764) on which you will need to submit supporting documents, such as a letter for the new employer, a copy of the Veteran's Certification Card or DD 214, or two other documents which are also listed for use in the I-764. This will allow you to begin working right away, and will be valid for a period not to exceed three months. This document must be obtained before you begin your job search. After you apply for the EAD, you will be required to show a new VA medical card showing proof of your service, to verify that your services will continue after your EAD.
How many people fill out Form I-9 2018 Printable each year?
All employees are encouraged to fill out a Form I-9 each year. If you choose not to do so, we will notify you of the information required from you which is based on the information contained in your current Form I-9 and the results of certain required biometric matching software and other data. We will notify you if such notification would delay the processing of your pending Form I-9. If we make any such determination with respect to your pending Form I-9, we may, in certain circumstances, require you to provide additional information such as a biometric match of your fingerprints. For more information on the processing of your Form I-9 (i.e.
Is there a due date for Form I-9 2018 Printable?
Yes For each employment tax reporting period, an employer must file Form I-9. The due date for filing Form I-9 varies based on the period the employer is required to file for the employer to be eligible for a Form I-9. The due date is also different when the employer is the sole owner of an accounting firm that has employee representatives as part of its staff and when an employer is a joint-ownership business. A copy of Form I-9, along with Form I-9EZ and Form I-9W, is available in the I-9 section of this website. Employer Reporting Dates The employer filing Form I-9 must be in compliance with the reporting requirements of IRS Code sections 519, 521.3, 544(d) and 549 for the full tax year. For example, the employer must file Form I-9 for each employee who is subject to a Form I-9 for the period January 1 through June 30. Filing for the Full Tax Year If the employer is subject to IRS requirements for both a Form I-9 and an IRS Form W-9, the employer can file the first tax year in which it has not received a Form W-9. If the employer is required to file a Form W-9 for any period for which it needs a Form I-9, the employer should file Form W-9 as soon as it can before filing its Form I-9 for the following year. If the employer files its second tax year with a Form W-9 for an employee before filing its Form I-9 for the first, the employer should file its Form I-9 for the first tax year within two months of filing Form W-9 for the second year. When the employer files its Form W-9, Form W-1 must be filed in the same manner as it was filed for the earlier tax year. Form I-9 and Form W-1 will have the same reporting period. All the information required on Form W-9 must be submitted for the employee's employer identification number. As a result of the tax year reporting requirement, the employer will have to file Form W-9 with the IRS on the last day of February. It will also have to file Form I-9 with the IRS on the same last day of February. The due dates for these forms are May 15 and June 15.
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